Executive Administrative Assistant To GM (Luxury Hotel Sector)

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.

Key Responsibilities:

Operational Support:

• Oversee the General Manager’s calendar, meetings, and priorities.
• Coordinate communication between the Executive Office and department heads.
• Assist in creating reports, presentations, and business planning documents.
• Follow up on pending documentation or tasks as directed by the GM.
• Support implementation of updates following guest audits or internal reviews.
• Utilize technology to enhance workflow and productivity.

Administrative Duties:

• Provide full administrative support to the General Manager.
• Maintain confidential files, correspondence, and reports.
• Draft correspondence, prepare meeting materials, take minutes, and track action items.
• Organize and maintain both digital and physical filing systems.
• Manage incoming and outgoing communication (calls, emails, mail).
• Handle office requisitions and support travel approvals.
• Ensure the Executive Office environment is professional and well-maintained.

Customer Service & Communication:

• Maintain professional interactions with guests, colleagues, and visitors.
• Address inquiries professionally and with discretion.
• Build and sustain strong working relationships across departments.

Additional Responsibilities:

• Attend meetings and training sessions as required.
• Maintain professional appearance and conduct at all times.
• Adapt to evolving administrative needs and perform additional duties as assigned.

Qualifications, Experience, and Skills:

• Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• 5-6 years of experience supporting a General Manager in a luxury hotel setting.
• Excellent organizational, multitasking, and time-management skills.
• High attention to detail and ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and other relevant administrative software.
• Ability to work under pressure and prioritize multiple tasks.
• Professional demeanor and appearance.

• Female candidates with valid visa and QID preferred.

Benefits:

• Competitive salary package
• Accommodation, meals, and transportation provided

Job Types: Full-time, Permanent

Pay: QAR7,000.00 - QAR7,500.00 per month

Education:

• Diploma (Preferred)

Experience:

• Executive Assistant To GM (Luxury Hotels): 5 years (Required)

Language:

• Tagalog (Required)

Location:

• Doha (Required)