Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive support to senior leadership. The EA will act as the right hand to the executive team, ensuring smooth day-to-day operations, managing schedules, coordinating communication, and handling confidential matters with discretion. This role requires exceptional organizational skills, strong business acumen, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
• Organize and prepare materials for meetings, presentations, and reports.
• Act as the first point of contact, handling correspondence, calls, and inquiries with professionalism.
• Coordinate travel arrangements, including flights, accommodation, visas, and itineraries.
• Draft, review, and manage documents, memos, and communications on behalf of the executive.
• Maintain strict confidentiality of sensitive company and personal information.
• Track deadlines, follow up on action items, and ensure executive priorities are met.
• Support the executive in project management, research, and data analysis when required.
• Liaise with internal teams, clients, and external stakeholders to facilitate smooth communication.
• Organize company events, board meetings, and off-site gatherings, including logistics.
• Prepare expense reports, manage budgets, and oversee vendor relationships as needed.
• Identify opportunities to improve processes, enhance efficiency, and optimize executive workflows.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Communications, or related field (preferred).
• 5+ years of experience as an Executive Assistant or in a senior administrative support role.
• Proven ability to support C-level executives in a fast-paced environment.
• Excellent communication skills (written and verbal) in English [and Arabic/French if required].
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, etc.).
• Strong organizational, problem-solving, and time management skills.
• Ability to work independently, manage multiple priorities, and adapt to shifting demands.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and ability to build relationships at all levels.

Job Type: Full-time