Executive Assistant

Introduction to Titan Wealth International

Titan Wealth International, the international financial advice arm of Titan Wealth Holdings, delivers tailored wealth and asset management solutions designed to meet the diverse needs of clients. By offering innovative and integrated services, we aim to support clients in achieving their financial objectives while adapting to an ever-changing global landscape.

Our growth strategy encompasses both organic development and strategic mergers and acquisitions (M&A), enabling us to extend our reach and capabilities. We are also actively recruiting skilled financial advisors to enhance our expertise and capacity. These initiatives position us to provide seamless, high-quality solutions for clients across international markets.

At the heart of our vision is a commitment to building long-term partnerships with clients, offering bespoke investment strategies while cultivating a high-performing advisory team equipped to navigate the complexities of modern wealth management.

Role Overview

The Executive Assistant / Personal Assistant (EA/PA) will provide high-level, confidential, and proactive support to the Managing Director of a leading financial advisory business. This role requires exceptional organisational skills, professionalism, discretion, and the ability to operate effectively in a fast-paced, international environment. The EA/PA will serve as the primary point of contact for the Managing Director, ensuring smooth day-to-day operations, prioritisation of tasks, and seamless coordination of business and personal commitments.

Key Responsibilities

Executive Support

• Act as a trusted gatekeeper for the Managing Director, managing diary, appointments, and travel arrangements across multiple time zones.
• Prepare, review, and edit correspondence, presentations, reports, and board papers to a high professional standard.
• Ensure the MD is fully briefed and prepared for all meetings, calls, and events.
• Attend selected meetings, take detailed minutes, and track follow-up actions.
• Handle highly confidential information with absolute discretion.

Operational & Business Support

• Coordinate internal and external meetings, including logistics, agendas, and briefing materials.
• Liaise with senior leadership, clients, and key stakeholders on behalf of the Managing Director.
• Assist in managing business priorities, deadlines, and project deliverables.
• Provide support with M&A activity, client events, and strategic initiatives as required.
• Ensure the MD’s time is optimised to focus on high-value strategic work.

Personal Support

• Provide assistance with personal administration where required, including family and lifestyle arrangements.
• Support with travel, events, and other private commitments as directed.

Skills & Attributes

• Proven experience as an EA/PA at C-suite or senior executive level, ideally within financial services, professional services, or a similar high-pressure environment.
• Exceptional organisational and time-management skills, with the ability to prioritise and manage multiple tasks under pressure.
• High level of written and verbal communication skills; ability to draft professional correspondence and documents.
• Strong interpersonal skills, able to build trusted relationships with senior stakeholders, clients, and colleagues.
• Discretion, integrity, and the ability to handle sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and familiarity with CRM systems (e.g., HubSpot, Salesforce) is desirable.
• Resilient, proactive, adaptable, and solutions-focused.

Qualifications & Experience

• Minimum 2+ years’ experience in an EA/PA role supporting senior executives.
• Experience in financial services or a client-focused, regulated industry preferred.
• Strong track record of providing both executive and personal support.
• Degree-level education or equivalent experience is advantageous.

What We Offer

• Opportunity to work directly with the Managing Director of a dynamic and expanding international financial advisory business.
• Exposure to high-level strategy, client relationships, and business growth initiatives.
• Competitive salary and benefits package.
• A professional yet entrepreneurial culture with scope for development.