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Executive Assistant
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The Executive Assistant to the Hospital Director provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, handling confidential information, coordinating executive communications, and serving as a liaison between the Hospital Director and internal/external stakeholders.
- Manage the Hospital Director’s calendar, travel, and meeting logistics with accuracy and discretion.
- Draft, review, and manage correspondence, reports, presentations, and internal communications.
- Coordinate and prepare materials for executive and board meetings, including agendas, minutes, and follow-ups.
- Serve as a liaison between the internal/external stakeholders, ensuring timely and effective communication.
- Maintain confidentiality and handle sensitive information with the utmost professionalism.
- Collaborate with business units to collect, consolidate, and analyze key performance indicators (KPIs).
- Prepare monthly, quarterly, and annual performance dashboards and reports for the Hospital Director and executive leadership.
- Monitor progress against strategic goals and highlight variances or areas requiring attention.
- Assist in the development of executive summaries, board packs, and business review presentations.
- Support the Hospital Director in data-driven decision-making by providing insights and recommendations based on performance metrics.
- Coordinate with Finance, HR, and Operations to ensure alignment of reporting and business objectives.
- Assist in tracking and managing strategic initiatives and special projects led by the Hospital Director.
- Follow up with stakeholders on project milestones, deliverables, and deadlines.
- Conduct research and prepare briefing materials to support executive meetings and external engagements.
- Support the Hospital Director in stakeholder engagement, including drafting speeches, talking points, and event materials.
- Maintain a high-level understanding of company priorities to anticipate needs and proactively manage tasks.
- Maintain organized records, files, and documentation for the executive office.
- Coordinate logistics for internal and external events involving the Hospital Director.
- Support internal communication efforts, including announcements, and leadership messages.
- Continuously improve administrative processes to enhance efficiency and effectiveness.
- Perform duties as directed by Hospital Director
Bechelors Degree
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