Executive Assistant

Executive Assistant to the CEO (Strategic Operations)

• MUST SPEAK ENGLISH
• ENGLISH-ONLY SPEAKING TEAM
• VIDEO CALLING DAILY

Location: Remote-first
Employment Type: Full-time
Reports To: CEO

About The Well & Co

The Well & Co is a purpose-driven group operating high-impact businesses across healthcare, support services, digital innovation, and more. We combine startup agility with enterprise precision to drive sustainable growth, operational excellence, and community empowerment.

The Opportunity

This is a strategic partner role—not conventional admin. You will turn high-level ideas into executable plans, enforce operational discipline, and protect the CEO’s focus so the organization moves fast and stays aligned.

Key ResponsibilitiesStrategic Execution

• Translate the CEO’s vision into detailed plans, workflows, and timelines.
• Build, document, and continuously refine SOPs for scale and consistency.
• Track deadlines, follow-ups, and cross-team deliverables to maintain momentum.

Executive Support & Time Management

• Own a complex calendar; coordinate high-stakes meetings, travel, and logistics with precision.
• Act as gatekeeper—filter requests so only high-impact priorities reach the CEO.
• Maintain an organized, distraction-free workflow that safeguards strategic focus.

Communication & Liaison

• Serve as the primary conduit between the CEO and the organization.
• Synthesize meetings and data into clear executive summaries, slides, and reports.
• Drive cross-department alignment and a culture of transparent, results-driven communication.

Project & Process Management

• Lead special projects from concept to completion using data to guide decisions.
• Leverage productivity tools (Google Workspace, HubSpot, project management platforms) to streamline operations.
• Audit and improve internal processes to ensure accountability and clarity end-to-end.

Required Qualifications

• 5+ years in executive support, operations management, or a similar role within a fast-growing, high-performance environment.
• Direct experience partnering with C-suite leaders in fast, agile settings.
• Advanced proficiency with remote work tools, digital calendars, communication platforms, and project management software.
• Excellent written and verbal English.
• Proven track record building robust operational systems that improve efficiency and accountability.

Ideal Candidate Profile

• Structured, detail-oriented, and process-driven—turns vision into measurable action.
• Proactive and independent; anticipates needs and resolves issues before they escalate.
• High emotional intelligence; calm and effective under pressure.
• Strong ownership mindset; enforces deadlines and supports team alignment.
• Collaborative yet decisive; values transparency, direct communication, and high standards.
• Aligned with The Well & Co values: stewardship, excellence, and community impact.

Not a Fit If You

• Prefer a reactive work style or require constant direction.
• Are uncomfortable with fast-paced environments and shifting priorities.
• Avoid accountability or struggle to meet deadlines and maintain structure.
• Shy away from difficult conversations or confronting performance/process issues.

Performance Incentive

High performers may be invited to travel to one of our hubs (Philippines, Indonesia, South Africa, or Australia) for face-to-face collaboration, global team integration, and professional development.

How to Apply & Our Process1) Application Submission

• Submit your resume

2) Screening — Video Interview

• Shortlisted candidates complete a video interview via xinterview.ai, assessing systems thinking, problem-solving, and cultural fit.

3) Live Simulation Exercise

• Candidates manage dynamic priorities, translate strategic directives into actionable plans, and demonstrate composure under pressure in a real-world simulation.

4) Final Stage Interview

• Face-to-face (or virtual) interview with the CEO and senior leadership focusing on cultural alignment, leadership style, and your capacity as a strategic operational partner.

Ready to build systems that scale and protect executive focus? Submit your application with a tailored cover letter and case studies demonstrating your impact.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: Rs80,000.00 per month

Work Location: Remote