Executive Assistant

Key Responsibilities

• Provide day-to-day administrative support to team members across departments.
• Coordinate complex calendars and schedule meetings across multiple time zones.
• Manage domestic and international travel logistics.
• Prepare and process expense reports and invoices.
• Handle phone and email correspondence; provide coverage for colleagues as needed.
• Liaise with internal teams, external partners, and vendors.
• Assist with planning and coordination of office events and team activities.
• Handle sensitive and confidential documents, including contracts, reports, and presentations.
• Oversee document routing and obtain required approvals or signatures.

What We’re Looking For

• Highly motivated, dependable, and team-oriented professional.
• Strong sense of integrity, discretion, and accountability.
• Excellent organizational, time management, and communication skills.
• Positive attitude with the ability to work both independently and collaboratively.
• Proactive approach and willingness to learn new systems or take on new responsibilities.

Preferred Qualifications

• 3–4 years of relevant administrative or office experience (experience in professional services or financial environments preferred).
• Experience supporting multiple senior level professionals.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and standard office technology.
• Strong written and verbal communication skills.
• Proven ability to multitask and prioritize in a dynamic environment.
• Demonstrated track record of reliability, professionalism, and sound judgment.

Application Notice:

Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will retain your resume for future opportunities and may reach out as relevant roles arise.

Job ID 42540