Executive Assistant

We are looking to hire a Professional Executive Assistant with exceptional administrative and clerical skills. Executive Assistant are expected to multi-task and work well under pressure in a fast-paced environment.
Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company activities.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Perform a variety of Executive support tasks that are highly confidential and sensitive.
• Coordinate arrangements, meetings and/or conferences as assigned.
• Compile, proofread and revise drafts of documents and reports.
• Prepare confidential and sensitive documents, and give briefing to the executive;
• Daily record keeping and filing of documents.
• Prepare reports, presentations and correspondence accurately and swiftly.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

Requirements:

• Bachelor Degree
• Five or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Ability to perform multitask works with limited supervision
• Proficient in Microsoft Office, and business communication software.

Salary packages will be discussed during the interview.

Job Types: Full-time, Permanent

Ability to commute/relocate:

• Hidd: Reliably commute or planning to relocate before starting work (Preferred)