Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure the smooth operation of daily business activities. This role offers an exciting opportunity to be at the heart of our organization, managing a wide range of administrative functions with energy and precision. The ideal candidate demonstrates exceptional organizational skills and communication ability while possessing a proactive attitude to anticipate needs. You will be instrumental in communication with customers and vendors regarding our products and services while providing top-tier administrative support that drives our success forward.

Responsibilities

• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings.
• Handle office management duties such as filing, data entry, maintaining office supplies, and overseeing front desk operations.
• Utilize QuickBooks to acquire customer account information and occasional invoicing
• Demonstrate excellent phone etiquette while managing multi-line phone systems and responding professionally to inquiries from customers or vendors.
• Manage the email accounts with the ability to properly communicate and/or handle requests.
• Support personal assistant duties as needed, including personal scheduling or errands to assist leadership in balancing professional commitments.
• Maintain organized records through filing systems—both digital and physical—and ensure confidentiality of sensitive information.
• Use Microsoft Office spreadsheets and word documents that communicate clearly and effectively.
• Assist with office technology management by troubleshooting basic issues with computers or office equipment to minimize downtime.
• Willing to cross train in cashiering and order fulfillment of dry loose tea by weighing and bagging.

Experience

• Proven experience as an executive assistant or in a similar administrative role supporting senior management.
• Demonstrated proficiency with office management tools such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and calendar management systems like Microsoft Outlook Calendar.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment while maintaining attention to detail.
• Excellent communication skills—both verbal and written—with professional phone etiquette and customer service experience.
• Ability to perform clerical tasks such as filing, data entry, proofreading, transcription, and managing multi-line phone systems confidently.
• Office experience that includes front desk responsibilities or reception duties is preferred to ensure a welcoming environment for visitors and callers.
• Knowledge of office technology tools like printers and basic computer troubleshooting

Job Type: Full-time

Pay: From $23.50 per hour

Expected hours: 40 per week

Work Location: In person