Executive Assistant

About the Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to senior leadership. This role is ideal for a confident professional who thrives in a fast-paced environment, anticipates needs, and serves as a trusted partner to executives.

The Executive Assistant will manage complex schedules, coordinate communications, and support day-to-day operations while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

• Serve as a primary point of contact for the executive, managing internal and external communications
• Coordinate complex calendars, meetings, and travel arrangements (domestic and international)
• Prepare agendas, presentations, reports, and briefing materials
• Attend meetings, take accurate notes, and track follow-ups and action items
• Handle confidential and sensitive information with discretion
• Liaise with executives, senior leaders, clients, and partners
• Support project management, event coordination, and special initiatives
• Anticipate executive needs and proactively resolve issues
• Assist with expense reports, document management, and administrative workflows

Qualifications & Skills

• 3 years of experience supporting senior executives or leadership teams
• Exceptional organizational, time-management, and multitasking abilities
• Strong written and verbal communication skills
• High emotional intelligence and professional judgment
• Ability to prioritize in a fast-moving, dynamic environment
• Advanced proficiency in Microsoft Office and Excel
• Experience with calendars, CRM tools, and project management platforms preferred
• Absolute discretion and integrity

What We’re Looking For

• A self-starter who thinks two steps ahead
• Calm, resourceful, and solution-oriented under pressure
• Polished, professional presence with strong interpersonal skills
• Comfortable working independently and collaboratively
• Detail-oriented with a big-picture mindset

Salary - $55,000-59,000

Benefits: After employment of 3 months

Job Type: Full-time

Pay: $55,000.00 - $59,000.00 per year

Benefits:

• Health insurance

Work Location: In person