Executive Assistant

About Education is Freedom

At Education is Freedom (EIF), we believe every student deserves a pathway to a prosperous future. We provide personalized, student-centered college and career advising, empowering young people to dream and plan their future careers in middle school, persist through high school, access postsecondary opportunities, and launch into family-sustaining, living-wage careers. As a trusted partner to school districts, institutions of higher education, and community leaders, EIF is rapidly expanding our impact to become the centralized advising solution across Dallas County and a national exemplar for college and career advising.

Position Summary

The Executive Assistant is a highly visible and critical role supporting the Chief Operating Officer, as well as the Chief Impact Officer of Education is Freedom. This individual will serve as a strategic partner and administrative backbone, managing calendars, coordinating meetings, facilitating communication, preparing materials, and ensuring the Chiefs can operate with focus and efficiency. The Executive Assistant will act with the highest levels of discretion and professionalism and will help coordinate special projects, leadership team support, and key communications on behalf of the COO / CIO.

Key Responsibilities

Executive & Administrative Support

• Manage complex and dynamic scheduling for the COO / CIO, including internal and external meetings, travel, and events.
• Prepare materials, briefings, and agendas in advance of meetings; take notes and track action items as needed.
• Draft and manage high-priority correspondence, reports, and presentations on behalf of the COO / CIO.

Internal & External Coordination

• Ensure timely follow-up and smooth communication between the COO / CIO and internal departments.
• Serves as an internal champion for AI integration and operational innovation.

Office Management & Culture

• Help maintain an efficient and professional front office environment and provide occasional support for organization-wide activities.
• Uphold EIF’s values and promote a positive, mission-driven, and joyful culture.

Core Competencies

• Strategic Vision: Ability to design and execute bold, future-forward talent strategies.
• Execution Excellence: Detail-oriented and outcomes-driven, with a bias for action.
• Solutions Focus: A mindset of naming and removing obstacles to success and the ability to cultivate that attitude in all staff.
• Collaborative Spirit: Thrives in a team-based environment and builds strong internal partnerships.
• Mission-Driven: Passionate about creating living-wage career pathways for the students we serve.
• Optimistic Outlook: Believes the American Dream is attainable by all and that EIF has the talent and capacity to bring that to life.
• Joyful Leadership: Exhibits and creates joy in the workplace that inspires optimism and engagement from all staff.

Compensation & Benefits

Education is Freedom offers a competitive compensation package aligned with nonprofit industry standards, including:

• Health, dental, and vision insurance
• Generous paid time off and holidays
• Retirement plan options
• Ongoing professional development opportunities
• Mission-driven work with tangible community impact
• $60,000 starting salary

Requirements:

• 5+ years of experience in executive-level administrative support, preferably in nonprofit, education, or fast-paced mission-driven organizations.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills; able to interact professionally with high-level stakeholders.
• High level of discretion and ability to handle confidential information with integrity.
• Proficient in Microsoft Office Suite, Zoom, Asana, and other productivity tools.
• Bachelor’s degree required or equivalent professional experience.
• Experience with AI-enabled workflow solutions preferred.