Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role offers an exciting opportunity to be at the heart of our operations, ensuring seamless administrative functions, coordinating projects, and managing a busy executive’s schedule. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help drive our company’s success forward. This paid position is perfect for someone eager to contribute their administrative expertise in a fast-paced, rewarding environment.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.
• Coordinate projects by tracking deadlines, preparing reports, and ensuring all tasks are completed efficiently.
• Experience in graphic design. PDF, Canva, etc.
• Organize events and meetings by planning logistics, preparing agendas, and ensuring all necessary materials are available.
• Maintain professional phone etiquette on multi-line phone systems while managing incoming calls and directing inquiries appropriately.
• Support bookkeeping activities such as invoicing and expense tracking.

Requirements

• Proven experience in an administrative or executive assistant role with strong office management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and PDF and Canva.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong typing speed along with transcription and proofreading capabilities to ensure accuracy in all documents.
• Experience with project coordination, event planning, calendar management, and office procedures such as filing and document management.
• Knowledge with DocuSign for electronic signatures is a plus.
• Exceptional customer service skills combined with professional phone etiquette on multi-line systems.
• Ability to handle confidential information discreetly while demonstrating excellent organizational skills and computer literacy. Join us as an Executive Assistant and become an integral part of a vibrant team dedicated to excellence! Your proactive approach will help streamline operations while supporting our leadership’s strategic initiatives—making a real difference every day!
• Construction knowledge
• Travel 50%

Job Type: Full-time

Pay: $45,577.22 - $59,705.90 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Life insurance
• Paid time off
• Vision insurance

Language:

• Spanish (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person