Executive Assistant

About the Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to the Managing Director to provide high-level administrative and strategic support.

This role requires exceptional organizational skills, strong business acumen, and the ability to manage confidential matters with professionalism. The successful candidate will act as a key liaison between the Managing Director and internal/external stakeholders, ensuring smooth coordination and efficient execution of priorities.

Key Responsibilities

Executive Support

• Manage and coordinate the Managing Director’s calendar, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, analysis and briefing materials.
• Screen calls, emails, and correspondence, ensuring timely and appropriate responses.
• Follow up on action items and ensure deadlines are met.

Meeting & Communication Management

• Organize executive meetings, board meetings, and leadership forums.
• Prepare meeting minutes and track progress on agreed actions.
• Coordinate internal and external communications on behalf of the Managing Director.
• Act as a liaison between departments and external partners.

Strategic & Operational Coordination

• Support in tracking strategic initiatives and key projects.
• Collect, consolidate, and analyze data for management reporting.
• Assist in preparing business presentations and performance reports.
• Monitor KPIs and ensure alignment of follow-up actions.

Confidentiality & Governance

• Handle highly confidential information with discretion.
• Ensure proper documentation and filing of sensitive records.
• Support compliance with corporate policies and governance standards.

Event & Travel Management

• Coordinate domestic and international travel arrangements.
• Organize executive visits, corporate events, and official functions.
• Ensure smooth logistics and hospitality arrangements.

Qualifications & Experience

• Bachelor’s degree in Business Administration or related field.
• 5+ years of experience as an Executive Assistant supporting senior leadership in a corporate or manufacturing environment.
• Fluent written and verbal communication skills in English, French & Arabic is a must.
• Proficiency in MS Office (PowerPoint, Power BI, Word, Excel, Outlook).
• High level of professionalism, discretion, and integrity.
• Ability to work under pressure and manage multiple priorities.
• Excellent organizational and time-management skills.