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Executive Assistant

In this position, the Executive Assistant will support BarkleyOKRP’s C-Level Executives. This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, has great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and can maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.


RESPONSIBILITIES

  • Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.
  • Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level executives.
  • Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Coordinate and book travel arrangements; air, transportation, and accommodation, as well as a place on the calendar & communicating those arrangements with a high level of detail and follow-through.
  • Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Plan, coordinate, organize and help at various company/department meetings, events, and celebrations as needed.
  • Have the ability to create and edit presentations, and materials.
  • Be easily accessible for after-hour travel, scheduling, and other needs.
  • Pick up deliveries and run errands as needed for both business and personal.
  • Prepare and complete expense and mileage reports in a timely manner and reconciliation.
  • Complete timesheets; both billable/non-billable.
  • Manage emails in the Executive's Inbox and respond on behalf of the Executive (multiple emails).
  • Act as the point of contact among executives, partners, and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Must have strong written and review skills, and demonstrate ability in using Google Applications.
  • Format information for internal and external communication.
  • Prepare agendas and take minutes during meetings.
  • Organize and maintain a digital filing system.
  • Appropriately relay important information promptly and clearly, maintaining confidentiality as needed.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Maintain excellent communication and time management skills, with a proven ability to meet deadlines.
  • Ability to function well in a high-pressure, fast-paced environment; perform additional duties as assigned by executives.
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Assist with special projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS

  • Proven work experience as an Executive Assistant supporting C-Level executives or similar roles (3+ years experience).
  • Tech-Savvy, with proficiency in Google Applications and other office productivity tools, and ease of adoption with new software and systems.
  • Experience exercising discretion and confidentiality with sensitive company information.
  • Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.
  • Excellent verbal and written communication skills.
  • Strong ability to execute work with a diversity, equity, and inclusion lens.
  • High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no supervision.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Highly adaptable, with the ability to switch gears at a moment’s notice.
  • Flexible team player prepared to do what it takes to get the job done; versatile and enjoys a challenge.
  • Able to work under pressure.
  • Flexible hours as dictated by the needs of business for projects and meetings.
  • Networking & Negotiating Skills.
  • Multi-Tasking.
  • Pay Attention To Detail.
  • Willingness To Learn.

BarkleyOKRP’s Commitment to Diversity, Equity, Inclusion + Belonging

  • At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.

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