Executive Assistant

Executive Support Specialist

A boutique, mission-driven litigation law firm is hiring for an Executive Support Specialist to support the C-Suite in their NYC office. They are seeking a motivated and talented administrative professional to join their team.

Salary commensurate with experience : $120,000 - $150,000 + paid overtime + discretionary bonus + excellent benefits package + free lunch onsite a few days/week

Location: This role is based in office Monday – Friday in Midtown

Hours: 9:00 a.m. – 6:00 p.m. daily with flexibility as needed

Responsibilities include :

• Provides administrative support to firm leadership
• Manages meeting agendas and leadership schedules
• Schedules meetings and calls
• Screens phone calls and emails
• Prepares expense reports and billing statements
• Manages complex calendars
• Supports ad hoc projects as needed
• Maintains and updates data trackers and reports
• Sends mail and packages for the office
• Arranges travel and manages travel plan changes as needed
• Maintains appropriate records for files, insurance claims, and internal records
• Assists with new client intake processes

Qualifications :

• 5-7 years of administrative support; experience within a law firm is a plus
• Must have longevity on resume – no job hoppers!
• Bachelor’s degree is preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Strong communication and organizations skills with exceptional attention to detail and ability to prioritize
• Ability to work flexible hours and handle sensitive documentation with discretion

Please submit your resume to apply!

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