Executive Assistant

Description:

A&I Distributors A proud four-generation family and employee-owned company founded in 1924, A&I Distributors has been delivering excellence for over 100 years. As one of the Northwest's premier distributors, we provide high-quality industrial, commercial, and automotive lubricants (including bulk options), coolants, chemicals, filtration products, and service equipment across 8 states with 9 warehouse locations. Our success is built on strong customer relationships, industry expertise, and a commitment to our people—creating a supportive, long-term work environment where employees thrive.

We are seeking a proactive, highly organized Executive Assistant to provide direct support to our Director of Sales, Marketing, and Fleet in the Bulk Lubricants division. If you have strong computer skills, a positive and uplifting attitude, and enjoy keeping things running smoothly behind the scenes in a family-oriented business, this could be the perfect role for you!

Why Join A&I Distributors?

• Be part of a stable, century-old family business that values long-term employees and fosters lasting relationships.
• Work in a collaborative, innovative culture with passionate colleagues.
• Competitive compensation, benefits, and opportunities for growth.

To apply, download the Application for Employment (Non-Driver) from our Careers page at https://aidistributors.com/careers. Submit the completed application along with your resume and a brief cover letter to hr@aidistributors.com. Please reference "Executive Assistant – Sales, Marketing & Fleet" in the subject line.

A&I Distributors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We look forward to hearing from enthusiastic candidates who are ready to contribute to our continued success!

Requirements:

Key Responsibilities:

• Manage the director's calendar, including scheduling meetings, appointments, travel arrangements, and coordinating with internal teams and external partners.
• Prepare professional correspondence, reports, presentations, and marketing materials using Microsoft Office tools.
• Serve as the primary point of contact for communications on behalf of the director, handling inquiries with discretion and professionalism.
• Assist with sales tracking, marketing campaign coordination, fleet management logistics, and related administrative tasks.
• Organize and maintain files, data, and records (including CRM entries, spreadsheets, and performance metrics).
• Support event planning, team meetings, and other initiatives to drive sales and marketing goals.
• Handle confidential information with integrity and perform other administrative duties as needed to enhance efficiency.

Qualifications & Skills:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role for senior leadership (ideally in sales, marketing, or operations).
• Strong computer skills with advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfort learning CRM or industry-specific software.
• Excellent organizational, time-management, and multitasking abilities in a fast-paced environment.
• Outstanding written and verbal communication skills with a professional demeanor.
• Uplifting, positive attitude and team-player mindset—someone who brings energy and optimism to the workplace.
• Discretion, reliability, and attention to detail.
• Experience in distribution, lubricants, sales, marketing, or fleet operations is a plus but not required.
• Clean driving record.