Executive Assistant

Kennedys, a global law firm with offices throughout the US, is seeking a detail-oriented and proactive Executive Assistant to join our Miami office.

This is a hybrid position, requiring a minimum of 4 days on-site in our Miami office.

Key Responsibilities

• Provide high-level administrative support to the firm's US Managing Partner
• Maintain a high-volume email inbox by screening communications, prioritizing urgent matters, drafting responses when appropriate, and ensuring timely follow-up
• Coordinate and maintain a complex executive calendar, scheduling meetings and prioritizing competing requests
• Coordinate domestic and international travel arrangements including accommodations and itinerary management
• Manage schedule, agenda, and minutes of recurring high-level executive meetings
• Act as a liaison between internal departments, clients, and other stakeholders while maintaining professional and effective communication
• Prepare and edit correspondence, reports, and presentations as needed
• Perform ad-hoc tasks and projects as assigned
• Work with a strong sense of urgency and prioritize tasks to meet deadlines effectively
• Handle sensitive information with the highest level of confidentiality and discretion
• This role supports executive leadership and may require availability outside of standard business hours

Required Skills and Experience

• 3-5 years of related experience in a professional services environment
• Strong proficiency in Microsoft Office Suite
• Strong professional communication skills with the ability to interact with employees at all levels
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Ability to work under pressure and adapt to changing priorities
• Flexible, dependable, and eager to learn, with strong problem-solving skills

The annualized salary range for this role is $68,000-$78,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

FLSA Status: Non-Exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.