Executive Assistant

The Next Level of Fire & Life Safety Leadership
With more than two centuries of combined history, brands like Kidde, Kidde Commercial, Edwards, GST, Badger, Gloria and Aritech have been leading the way in protecting people and property around the world. Now, we’re taking that leadership to the next level. Kidde Global Solutions brings together the most trusted and iconic brands in safety, building upon our shared experience and expertise to address the needs and challenges of more customers in more places. With an unmatched portfolio of solutions and services, and a commitment to constant innovation we’re elevating the standards for an entire industry – and establishing the next level of fire and life safety leadership.
At Kidde Global Solutions, you’re joining a global technology leader in fire and life safety solutions and our employees are the heart of it all. With industry-defining brands in life safety and security, you’ll be part of a legacy of leadership working with cutting-edge technologies that protect lives and property worldwide. As a leading fire safety brand, our mission is to provide solutions that protect people and property from the effects of fire and related hazards. We’re committed to expanding our impact and providing dynamic opportunities for growth within our team. You’ll be part of a company that prioritizes quality, integrity, collaboration, and customer care, with the resources, training, and incentives to ensure your success every step of the way.
If you’re ready to take the next step in your career and be part of an innovative, mission-driven team, apply now!

Job Description
Reporting to Kidde’s business unit Presidents for Commercial & Residential Fire, this role provides executive administrative and business support to ensure the effective and efficient operation of these offices. Providing support to these presidents and other executive leadership team members, the assistant is a critical interface with Kidde’s executive leaders and internal and external customers.

The selected candidate must be professional, energetic, detail-oriented and capable of anticipating needs of the leadership team. Someone who enjoys problem-solving and rises to challenges with a positive, can-do attitude while exhibiting strong judgement will do well in this role.

Specific responsibilities include creating detailed agendas, managing multiple executive calendars, arranging domestic and international travel, organizing and managing corporate events. At our headquarters office located in Palm Beach Gardens, Florida, the ideal candidate must have the capability to manage and troubleshoot technological arrangements for meetings and events including connecting to a variety of systems and media platforms with seamless execution.

This position requires a highly organized and skilled professional who can handle heavy calendar management with shifting schedules in a fast-paced environment, with a high level of urgency. This position requires someone who can work on multiple projects simultaneously. Timely and accurate work is essential for achieving success in this role.

Job Responsibilities

• Actively review and prepare for precise execution of the schedules for several senior executives, including availability of advanced materials, room scheduling, conferencing equipment set up and other materials as required.
• Plan, review and handle complex and dynamic travel itineraries, including international. Renewing passports and visas as needed.
• File expense reports in a timely manner and reconcile monthly statements.
• Demonstrate advanced competence in digital and automated tools and solutions to minimize paper and deliver office efficiencies.
• Adapt and respond quickly and appropriately to changes in schedule, travel, etc. to deliver world-class support.
• Build, maintain and use a network of internal resources (e.g., IT, digital, desktop support, facilities, travel) to ensure proactive planning and to resolve unforeseen issues as they develop.
• Review and edit executive communications for formatting and content applying expertise in the full suite of Microsoft products (Word, PowerPoint, Excel), Microsoft Office 365 and Teams. Proficiency utilizing Zoom for virtual meetings.
• Develop and leverage expertise in internal processes and systems to ensure seamless workflow including supporting internal and external customers, candidate interviews, and assisting with new executive onboarding as needed.
• Manage monthly executive leadership meetings and other executive activities with the ability to manage change, balance priorities, preserve business commitments and act as an extension of the Kidde Global Solutions headquarters office.
• Manage heavy global calendar management and multiple changes in schedules.
• Implement office events and activities as needed.

Basic Qualifications

• Associate’s degree in a business-related field with 5-7+ years of experience
• OR
• Technical/Business school certificate or other post high school training with a minimum of 7+ years of experience will be considered

Preferred Qualifications

• Experience supporting executive or C-suite positions is preferred.
• Demonstrated success managing dynamic travel and calendar management, including adapting quickly and seamlessly to changes. Capable event and meeting planner anticipating logistics with little to no oversight.
• Certification in and/or demonstrated competence in office software and technology a plus
• Technological savvy and digital orientation – experience with and affinity for using technological solutions to improve efficiency and reduce paper and other forms of waste.
• Exceptional attention to detail, forward thinking and proactivity. Anticipates and resolves or plans contingencies for possible outcomes.
• Professional, calm, polished and personable demeanor.
• Proven track record delivering a positive internal and/or external customer experience while balancing internal priorities.
• Excellent verbal, written and listening communication skills, talented in organizing communications messages’ in a simple, clear and concise manner.
• Problem solving both independently and as part of a team. Experience building strong internal networks to actively accomplish organizational goals.
• Flexible and adaptable. Willing and able to respond to and resolve issues outside of normal business hours to respond to a global team, so flexibility in working extended hours is required.
• Impeccable level of discretion, ethics and transparency.
• Position will be in the Palm Beach Gardens, Florida office, not remote.

Compensation and Benefits
Individuals may be eligible for an annual performance bonus based on both individual and company’s performance. The final compensation for this position will be set based on the individual’s knowledge, skills, and experience as it relates to the job requirements. Kidde Global Solutions is committed to providing a competitive benefits package to our employees including medical, dental, and vision coverage, life and disability insurance, retirement plan, paid time off (vacation, sick, company holidays), 401(k) with employer match, EAP assistance, and more.
World Leaders in Fire and Life Safety
Kidde Global Solutions is a world leader in fire & life safety solutions tailored for complex commercial facilities to homes. Through iconic, industry-defining brands including Kidde, Kidde Commercial, Edwards, GST, Badger, Gloria and Aritech, we provide residential and commercial customers with advanced solutions and services to protect people and property in a wide range of applications, all around the globe.
Kidde Global Solutions is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local laws.