Executive Assistant

Executive Assistant

Location: New York, NY - Hybrid

A leading global financial services firm is seeking a highly organized and discreet Executive Assistant to support senior executives. This role plays an important part in ensuring leadership operates efficiently by managing priorities, coordinating logistics, and maintaining seamless day-to-day administrative support in a fast-paced environment.

This position is ideal for a polished Executive Assistant with several years of experience supporting senior leadership who thrives in a high-visibility role and can manage complex logistics while maintaining a composed, professional presence.

Responsibilities

• Provide high-level administrative support to senior executives, managing priorities and ensuring efficient daily operations
• Act as a gatekeeper by managing calendars, scheduling meetings, and prioritizing requests across internal and external stakeholders
• Coordinate domestic and international travel, including detailed itineraries and logistical planning
• Prepare executives for meetings by organizing agendas, briefing materials, and relevant documentation
• Manage expense reporting with a high degree of accuracy and timeliness
• Handle inbound communications with professionalism and discretion, prioritizing requests and responding when appropriate
• Coordinate internal and external meetings involving senior leadership and key stakeholders
• Assist with preparation of presentations, briefing materials, and other executive-facing materials
• Track follow-ups, deadlines, and action items to ensure priorities are executed smoothly
• Support special projects and ad hoc initiatives as needed
• Maintain strict confidentiality while exercising sound judgment in a high-profile environment

Qualifications

• 4+ years of experience supporting senior executives, ideally within financial services, investment banking, or a similarly fast-paced professional environment
• Bachelor’s degree required
• Exceptional organizational skills with the ability to manage competing priorities and complex schedules
• Strong written and verbal communication skills
• Highly polished, discreet, and confident interacting with senior stakeholders
• Calm, professional demeanor with the ability to operate effectively under pressure
• Strong attention to detail and a proactive approach to anticipating executive needs
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
• Experience with expense management systems such as Workday is a plus