Executive Assistant

About Us

Established in 1978 with corporate headquarters in the San Francisco Bay Area, Winward is known as one of the most reputable permanent botanical importers in the world. As a leading manufacturer of high-end, handcrafted faux florals and plants, Winward has gained a worldwide reputation as a resource for the finest quality permanent botanicals available in the world.

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide support to our executive leadership. This role requires discretion, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate anticipates needs before they arise, thrives under pressure, and operates with professionalism and confidentiality.

Key Responsibilities

• Support the executive leadership with their day-to-day tasks
• Assist with special projects and cross-functional coordination
• Track key initiatives and follow up to ensure timely completion
• Handle confidential information with discretion
• Coordinate domestic and international travel arrangements

Qualifications

• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Ability to work independently and anticipate executive needs

Key Traits We Value

• Proactive problem-solver
• Calm under pressure
• Detail-obsessed
• Resourceful and adaptable

Compensation & Benefits

• Health, dental, vision insurance, and life insurance
• Paid time off
• 401(k) is available

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Language:

• English (Preferred)

Ability to Commute:

• Fremont, CA 94538 (Required)

Work Location: In person