Executive Assistant

Executive Assistant to the Chief Executive Officer

Overview

The Executive Assistant will report directly to the Chief Executive Officer and serve as both a strategic thought partner and a highly trusted administrative lead. This role supports an accessible and engaged CEO within a mission-driven organization that values strong tenure, collaboration, and long-term growth. The Executive Assistant will play a central role in keeping priorities aligned, initiatives moving forward, and communication flowing smoothly across the organization and with external stakeholders. This is a fully on-site position.

Key Responsibilities

Executive Partnership and Strategic Support

• Act as a close partner to the CEO, helping translate priorities into action and ensuring follow-through on key initiatives
• Anticipate needs, surface potential issues, and propose solutions in advance
• Prepare presentations, briefing materials, and talking points for executive, board, and client meetings
• Draft correspondence and communications on behalf of the CEO
• Track priorities, action items, and deadlines to support effective decision-making

Administrative and Operational Support

• Manage complex and dynamic scheduling, including recurring one-on-ones, leadership meetings, and external engagements
• Coordinate meetings, logistics, and materials to ensure efficient use of executive time
• Maintain a high level of organization across calendars, documents, and communications
• Handle sensitive and confidential information with discretion

Leadership, Board, and External Interaction

• Partner with the leadership team to support cross-functional initiatives and executive needs
• Prepare board packages and support board meeting logistics
• Interface professionally with board members, clients, and external partners
• Serve as a key point of contact between the CEO and internal and external audiences

Culture and Organizational Partnership

• Be a visible, trusted presence who builds strong relationships across all levels of the organization
• Reflect and reinforce the organization’s mission, values, and service-oriented culture
• Step in as needed to support organizational events, urgent needs, or special projects
• Approach the role with flexibility, ownership, and a problem-solving mindset

Qualifications

• Five or more years of experience supporting senior executives, ideally at the CEO or C-suite level
• Demonstrated ability to balance strategic thinking with detailed execution
• Strong tenure in prior roles, reflecting commitment and reliability
• Exceptional organizational, communication, and interpersonal skills
• High level of judgment, professionalism, and emotional intelligence
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel
• Ability to work fully on-site

Additional Information

• Mission-driven organization with strong employee tenure and a collaborative culture
• Continued operational and employee growth, offering long-term opportunity
• Competitive base compensation and comprehensive benefits, including strong medical coverage and retirement options