Executive Assistant

Build Your Career with Rapid Building Solutions

Rapid Building Solutions is a trusted leader in the design and construction of self-storage facilities. We’re seeking a highly skilled Executive Assistant to provide comprehensive administrative, operational, and organizational support to our CEO and leadership team.

The ideal candidate is proactive, detail-oriented, and capable of managing a wide range of responsibilities in a fast-paced, commercially driven environment. This position requires exceptional organization, strong communication skills, confidentiality, and the ability to anticipate needs before they arise. Experience with contract review, accounting software, and legal/transactional support is strongly preferred.

What You’ll Do

• Provide high-level executive administrative support to the CEO and leadership staff.
• Draft, edit, and prepare letters, memos, reports, invoices, presentations, and other documents.
• Review, track, and organize contracts, legal documents, and confidential materials.
• Assist with paralegal-style tasks, including contract comprehension and document management.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements and accommodations.
• Attend meetings on behalf of executives, take notes, and prepare accurate minutes.
• Screen and prioritize communications, summarize key information, and route items as needed.
• Utilize accounting software (QuickBooks or similar) for basic bookkeeping, expense tracking, and invoice support.
• Maintain organized digital and physical filing systems for records, contracts, and correspondence.
• Run occasional office or personal errands, including picking up lunch or supplies.
• Support daily operations by ordering office materials, monitoring inventory, and assisting with vendor coordination.
• Handle confidential information with discretion and professionalism.
• Collaborate with internal departments and external partners as needed.
• Perform additional duties as assigned by the CEO or leadership team.

What You Bring to the Team

• Minimum 5 years of Executive Assistant experience, preferably supporting a senior leader or CEO.
• Experience with contract review, paralegal support, or legal document management.
• Proficiency in accounting software (QuickBooks preferred) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent organizational skills with the ability to manage multiple priorities and meet tight deadlines.
• Strong time management, critical thinking, and problem-solving skills.
• Professional and clear verbal and written communication abilities.
• High level of emotional intelligence, discretion, confidentiality, and professionalism.
• Ability to work independently, anticipate needs, and be resourceful in a fast-paced environment.
• Comfortable handling both high-level executive tasks and day-to-day operational errands.

Compensation & Benefits

Here’s what we offer:

• Salary: TBD based on experience
• Comprehensive employee benefits package including Health, Dental, Vision, and a 401(k) plan with employer contribution
• 40 hours of Paid Time Off (PTO) after 90 days of employment
• 40 hours of Paid Vacation after one year of employment

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person