Executive Assistant

Executive Assistant | Newport Beach, CA | In-Office

Compensation: Depends on Experience

Schedule: Full-Time | In-Office

About the Role

We're looking for a sharp, highly organized Executive Assistant to provide dedicated, white-glove support. This is a fast-paced, high-touch role built for someone who thrives on structure and anticipates needs before they're voiced. The role also involves organizing and coordinating administrative tasks, handling confidential information with discretion, and maintaining a professional environment.

What You'll Do

• Manage a demanding calendar
• Coordinate all meetings, including prep materials, agendas, and follow-ups
• Handle all travel arrangements (flights, hotels, ground transportation, itineraries)
• Ensure the office is organized, stocked, and running smoothly at all times
• Anticipate daily needs — including meals, supplies, and personal logistics
• Serve as the gatekeeper and primary point of contact for internal and external stakeholders
• Handle sensitive and confidential information with absolute discretion
• Tackle special projects and ad hoc tasks as needed

What We're Looking For

• Exceptionally detail-oriented — you notice everything and let nothing slip
• Highly organized with strong systems thinking
• Proactive and solutions-oriented
• Professional, polished, and composed under pressure
• Strong written and verbal communication skills
• Discretion and confidentiality are non-negotiable
• Ensure seamless day-to-day operations for executives
• Exceptional Communication skills, both written and verbal, for liaison and correspondence tasks

You'll Thrive Here If You:

• Take pride in doing things the right way, every time
• Are naturally detail-obsessed and can't leave things undone or out of place
• Operate with a sense of urgency and ownership
• Can read a room and adapt quickly to shifting priorities
• Are comfortable working closely with a high-performing, direct executive

Pay: Up to $85,000.00 per year

Work Location: In person