Executive Assistant

A Manhattan based investment firm is seeking an Executive Assistant to support their team. Ideally the candidate will have 3-5 years of experience supporting a team in a financial services environment.

This role is on-site five days per week

Hours 8:30 am - 5:30 pm, with overtime needed on occasion

Salary: $80-100K plus bonus

Responsibilities:

• Provide comprehensive administrative support to the investment team in a dynamic financial services environment.
• Assist in investor relations activities, including generating reports and maintaining database records.
• Coordinate domestic and international travel arrangements and manage detailed itineraries.
• Serve as backup support for other executive assistants.
• Ensure ultimate discretion in handling confidential and proprietary information.
• Contribute to creating office efficiencies, protocols, and a cohesive team environment.
• Manage phone and calendar schedules, ensuring efficient time management.
• Generate reports, maintain database records, and send regular communications.
• Update marketing materials and assist with investor communications.

Requirements

• Bachelor’s degree required, preferably in a related field.
• 3-5 years of relevant experience, ideally within financial services.
• Proficiency in Outlook, Word, Excel, and PowerPoint is essential.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills.
• Familiarity with Bloomberg and Dynamo is a plus but not mandatory.