Executive Assistant

Job Overview

Responsible for ensuring high-level confidential administrative support, effective coordination, planning and follow-up on all commitments of the technology executive leadership team. Prioritize meetings by organizing calendars, effective communication with all departments of Fatima Group, vendors and other sites of Fatima Group.

Key Responsibilities

• Prepare, design and schedule meetings and prioritize appointments.
• Draft mails, meeting notes, action items and followups for status
• Schedule departmental meetings or any other calendar events.
• Organize departmental documents and ensure confidentiality
• Manage all sort of payments/ advances.
• Making travel and logistics arrangements and coordination, whenever needed.
• Generation of all sorts of IT department purchase requisitions
• Follow up on Finance/Supply Chain for the completion and delivery of items
• Facilitate leadership in preparing their presentation.
• Coordinate with team members to abide deadlines for group level activities, surveys, appraisals and any other relevant activities.
• Act as bridge for smooth upward and downward communication.

Required Qualification & Skills

• Bachelor’s Degree
• Good understating of technology, Administration, Stakeholder Management
• Self-driven, highly organized and a loop closer
• Extreme sense of confidentiality, ethics and time management.
• Attention to detail and ability to manage work under pressure
• Have business acumen for understanding organization priorities
• Expert user of MS office, AI tools (eg CGPT, Gemini etc), collaboration tools (Teams, sharepoint, zooms etc)
• Strong professional English writing and verbal communication skills
• Professional drafting skills for emails, meeting notes and presentations