Executive Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This energetic role is perfect for a proactive individual who thrives in a fast-paced environment and is eager to support executive leadership with precision and professionalism. As an essential part of our organization, you will manage a wide range of administrative tasks, coordinate schedules, handle correspondence, and ensure smooth office operations. Your enthusiasm and attention to detail will help drive efficiency and foster a positive workplace atmosphere.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and flexibility.
• Handle incoming calls using multi-line phone systems, demonstrating excellent phone etiquette and customer service skills.
• Prepare, proofread, and organize documents, reports, and correspondence to ensure accuracy and clarity.
• Maintain organized filing systems, both physical and digital, including data entry into databases such as QuickBooks and Google Workspace.
• Assist with office management duties such as ordering supplies, overseeing front desk operations, and managing office equipment.
• Provide exceptional customer support by addressing inquiries promptly and professionally, whether in person or via phone or email.
• Support bookkeeping activities, including basic bookkeeping tasks using QuickBooks or similar software.
• Coordinate travel arrangements, calendar management, and personal assistant tasks for executives as needed.
• Ensure efficient operation of front desk activities, including greeting visitors and managing visitor logs.

Experience

• Proven experience as an executive assistant or in a similar administrative role within an office environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Demonstrated organizational skills with the ability to multitask effectively in a busy setting.
• Excellent communication skills, both verbal and written; bilingual abilities are a plus!
• Experience handling multi-line phone systems, customer service interactions, and clerical duties such as filing and proofreading.
• Familiarity with office management procedures including calendar management, filing systems, and supply inventory control.
• Previous experience in medical or dental receptionist roles is advantageous but not required; personal assistant experience is highly valued.
• Knowledge of basic bookkeeping practices using QuickBooks or similar software is preferred.
• Ability to prioritize tasks efficiently with strong time management skills to meet deadlines consistently. Join us to be part of a vibrant team where your organizational talents will shine! We’re dedicated to creating a supportive environment that values your contributions while offering opportunities for growth in office management and administrative excellence.

Pay: $25.00 - $30.00 per hour

Work Location: In person