Executive Assistant and Admin Support to Global Marketing Director

Key Responsibilities:

Executive Assistance

• Manage the Global Marketing Director’s calendar, appointments, and travel arrangements.
• Draft, review, and manage correspondence, reports, and presentations.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Act as a point of contact between the Global Marketing Director and internal/external stakeholders.
• Maintain confidentiality of sensitive information at all times.

Administrative Support

• Handle day-to-day office administration, including filing, document management, and record keeping.
• Coordinate with HR, Finance, and Operations teams for administrative matters.
• Assist in procurement and vendor coordination for marketing-related requirements.
• Organize team meetings, workshops, and global marketing events.
• Support in monitoring departmental budgets, expense tracking, and reimbursement processes.

Global Coordination & Project Support

• Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.
• Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.
• Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.
• Support with preparing global reports, presentations, and marketing performance trackers.
• Help maintain marketing databases, CRM, and contact lists for all sites.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Marketing, or related field (preferred).
• 3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.
• Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.
• Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.
• Strong attention to detail, problem-solving mindset, and ability to work independently.
• Professional demeanor with discretion in handling confidential information.

Personal Attributes

• Proactive and resourceful with a “can-do” attitude.
• Adaptable, flexible, and comfortable in a fast-paced, multinational environment.
• Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.
• Keen interest in marketing and willingness to support related initiatives.

What you’ll get working with LEDFlex:

• Salary dependent on experience, negotiable
• Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break
• Annual leave as per UAE law
• Annual flight allowance to home country
• Premium medical insurance