Executive Assistant/ Bookkeeper

Executive Assistant / Bookkeeper

Location: Nashville, TN (in-person preferred)
Company: CBM Enterprises
Employment Type: Full-Time

Position Overview

We are seeking a highly organized, detail-oriented Executive Assistant / Bookkeeper to support leadership across several growing companies in the construction, equipment, and development industries. This role is ideal for someone who thrives in a fast-paced entrepreneurial environment and enjoys managing both financial records and executive operations.

The ideal candidate will be dependable, discreet, proactive, and comfortable handling bookkeeping, administrative coordination, and executive-level support.

Key ResponsibilitiesExecutive Support

• Manage executive calendars, meetings, and scheduling
• Coordinate travel, appointments, and business logistics
• Prepare documents, contracts, and correspondence
• Organize digital and physical filing systems
• Assist with project coordination across multiple companies
• Handle confidential information with discretion

Bookkeeping & Financial Administration

• Maintain accurate bookkeeping records in QuickBooks
• Process accounts payable and accounts receivable
• Prepare invoices and track payments
• Reconcile bank and credit card statements
• Assist with monthly financial reporting
• Track job cost expenses and vendor payments
• Coordinate documentation for CPA and tax filings

Office & Operations Support

• Maintain organized records for contracts, vendors, and clients
• Assist with insurance certificates, permits, and compliance documentation
• Help coordinate vendor communications and payments
• Track equipment transactions, rentals, and sales documentation
• Support special projects as needed

Qualifications

• 3+ years experience in bookkeeping, accounting, or executive support
• Proficiency in QuickBooks
• Strong skills in Microsoft Excel, Word, and email management
• Exceptional organization and attention to detail
• Ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High level of professionalism and confidentiality

Benefits:

• Health insurance

Experience:

• QuickBooks: 3 years (Preferred)
• Executive Assistant: 3 years (Preferred)

Work Location: In person