Executive Assistant - Medical Staff Services - Full-time - Days

The Executive Assistant provides timely and efficient operations of Woman's Medical Staff Services office by providing proactive support, superior organizational and problem-solving skills, and managing organizational interactions at all levels. Works directly with the Chief Medical Officer, Vice President of Physician Services, Director of Medical Staff Services, Medical Directors, and Medical Staff Services staff. Collaborates with other Executive Assistants, other departments, customers, and vendors as necessary.

Requirements:

• High School diploma or equivalent required, some college preferred
• Medical staff experience is highly preferred.
• Must have a minimum of 1 year of executive-level secretarial experience, preferably in a healthcare setting.

• Knowledge of Microsoft Office Suite, telephone etiquette, general office equipment, procedures for taking minutes and knowledge of hospital operations.

• Must possess strong project coordination skills, ability to multitask, sensitivity to confidential matters and ability to work independently.

• Requires excellent organizational and communication skills (both written and oral).

Responsibilities:

• Provides support by performing tasks related to the efficient operation of Medical Staff Services and Physician Practices.
• Performs general office and clerical support, including but not limited to scanning and indexing documents, filing, troubleshooting equipment, sorting mail and ordering supplies upon request.
• Answers calls promptly and courteously; screens calls and routes to the appropriate person if needed. Determines if correspondence or follow-up is necessary.
• Performs special projects as assigned by the Chief Medical Officer, Vice President of Physician Services, Director of Medical Staff Services and Executive Director of Physician Practices.
• Serves as the Medical Staff Services timekeeper utilizing payroll software.
• Coordinates meetings, agendas and appointments for the Chief Medical Officer and Medical Director of Assessment Center consistent with each of their preferences and priorities with both internal and external stakeholders. This may include reserving space, ordering dietary items, requesting room setup, preparing materials, etc.
• Creates, maintains, organizes, and distributes meeting minutes for approval.
• Complies the monthly clinical physician newsletter by receiving and editing articles, proofreading, and distributing publication by stated deadline.
• Prepares check requests as directed for expenses. Coordinates travel arrangements as directed. Prepares summary expense reports in accordance with hospital procedures.
• Complies and publishes the monthly Medical Staff events calendar by the end of each month and maintains the calendar on the physician website.
  Supports and upholds the mission, vision, and values of Woman's Hospital.

Schedule:

Full-Time; Monday - Friday

Pay Range:

Hourly/Non-Exempt

$20.82 - $33.22

A Work Experience with Purpose

Woman’s is one of the largest specialty hospitals in the country dedicated to the care of women and infants. Nationally recognized for exceptional patient care, innovative programs, and a supportive work environment, we consistently exceed state and national benchmarks for patient satisfaction—a reflection of our commitment to those we serve.

We’re home to Louisiana’s largest delivery service and perform thousands of procedures annually, including over 8,500 surgeries and 35,000 breast procedures. Woman’s was the first hospital in the Baton Rouge area to earn Magnet designation for nursing excellence, and we’re honored to be named one of Modern Healthcare’s Best Places to Work in Healthcare year after year.

We are proud of the care our staff provides to patients—and to one another—every day.

If you have any questions or would like to connect with one of our recruiters directly, please e-mail hrjobs@womans.org.

Woman’s Hospital is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.