Executive Assistant Office Manager

Pay : $33.00-$36.00-DOE

Benefits: Medical, Dental, Vision, and 401(k)

Hours: 8:00-5:00-100% in the office

Our client is seeking a highly organized and professional Executive Assistant / Office Assistant to support daily business operations. This hybrid role is evenly split between executive-level administrative support and front desk/office coordination. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and serves as the first point of contact for visitors while maintaining a polished and welcoming presence.

Key Responsibilities:

Executive Assistant (50%)

• Provide high-level administrative support to multiple executives.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, including itineraries.
• Prepare and submit expense reports accurately and timely.
• Draft, edit, and format correspondence, presentations, and reports.
• Handle confidential information with professionalism and discretion.
• Assist with special projects and executive requests as needed.

Office Assistant / Front Desk (50%)

• Serve as the first point of contact, sitting at the front desk to greet and assist visitors and employees.
• Answer and direct incoming calls and emails in a professional manner.
• Maintain a clean, organized, and welcoming office environment.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate office supplies, vendor relationships, and general office needs.
• Support company events, meetings, and office logistics.
• Assist with general administrative tasks across departments as needed.

Qualifications:

• Minimum 5 years of experience as an Executive Assistant and/or Office Manager.
• Proven ability to manage multiple executives with competing priorities.
• Advanced calendar, travel, and expense management skills.
• Strong organizational skills with exceptional attention to detail.
• Professional discretion and ability to manage confidential information.
• Excellent communication and interpersonal skills.
• Comfortable working outside standard business hours as needed.
• Proficient in Microsoft Office, including advanced skills in Word, Excel, and PowerPoint.