Executive Assistant to CEO

Overview
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer. This role requires a professional with excellent administrative skills, the ability to manage multiple tasks efficiently, and a keen eye for detail. The successful candidate will play a vital role in ensuring the smooth operation of executive functions and facilitating effective communication across departments.

Duties

• Manage and maintain the CEO’s calendar, scheduling appointments, meetings, and travel arrangements with precision.
• Prepare and organise correspondence, reports, presentations, and other documents using Microsoft Office and Google Workspace tools.
• Handle incoming calls with professionalism, demonstrating excellent phone etiquette and ensuring all enquiries are directed appropriately.
• Perform data entry tasks accurately within various systems, including QuickBooks and other organisational platforms.
• Assist in organising meetings, including preparing agendas, taking minutes, and following up on action items.
• Support with administrative projects as required, ensuring deadlines are met and tasks are completed efficiently.
• Maintain confidentiality of sensitive information at all times.
• Coordinate with other departments to facilitate smooth internal operations.

Qualifications

• Proven administrative experience supporting senior executives or in a similar role.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
• Experience with QuickBooks is desirable but not essential.
• Excellent data entry skills with high accuracy and attention to detail.
• Previous office experience demonstrating clerical skills such as filing, document management, and correspondence handling.
• Outstanding phone etiquette coupled with professional communication skills.
• Fast typing speed with proficiency in managing multiple digital platforms simultaneously. This position offers an engaging environment where organisational talent and proactive support are highly valued. The ideal candidate will be adaptable, resourceful, and eager to contribute to the executive team’s success through exceptional administrative assistance.

Job Type: Full-time

Pay: $44,370.64 - $53,435.61 per year

Benefits:

• Health insurance

Work Location: In person