Executive Assistant to Chief Executive Officer

Role Overview

We are looking for a structured and reliable Executive Assistant to support the CEO / Chairman in a fast-paced international environment. This role is not only about calendar management.

The right person must bring order to daily operations, manage communication across countries, prepare clear presentations, and ensure strict follow-up on all tasks.

The Executive Assistant acts as the CEO’s right hand and must be able to work independently with high responsibility.

Main Responsibilities

• Manage the CEO’s calendar and priorities across different time zones
• Organize meetings, prepare agendas, and track all action points
• Follow up with team members until tasks are completed
• Prepare clean, professional, well-structured presentations
• Communicate and translate in English, Russian, and Chinese
• Handle international travel arrangements (flights, visas, hotels, urgent changes)
• Coordinate with internal teams and external partners
• Support business and strategic initiatives
• Handle confidential information with full discretion

Required Skills

• Fluent in English, Russian, and Chinese (spoken and written)
• Strong ability to create clear and visually strong presentations
• Excellent follow-up discipline — no task is left unfinished
• Highly organized and detail-oriented
• Calm under pressure
• Able to work independently
• Strong sense of responsibility and ownership

Work Style Expectations

• Flexible with working hours
• Comfortable supporting across different time zones
• Available online and responsive when urgent matters arise
• Ready to adapt to changing priorities