Executive Assistant to Chief Executive Officer

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO of a fast-growing tech company. This role requires exceptional attention to detail, the ability to manage competing priorities in a high-speed environment, and an unwavering commitment to confidentiality. The ideal candidate will act as a strategic gatekeeper, manage complex logistics, and anticipate the CEO’s professional and personal needs.

Key Responsibilities

Executive & Administrative Support:

• Calendar Management: Proactively manage a dynamic and complex calendar, balancing internal and external commitments with meticulous attention to detail.
• Travel Logistics: Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and the creation of detailed itineraries.
• Liaison & Communication: Act as the primary point of contact between the CEO and internal teams, board members, and external stakeholders.
• Documentation: Prepare, proofread, and format high-level documents, presentations, and reports, ensuring they are board-ready and professionally presented.
• Financial Administration: Process expense reports, invoices, and purchase orders with accuracy and strict adherence to company policy.
• Inbox Management: Monitor and prioritize incoming communications; draft responses and delegate tasks to ensure timely follow-up.

Operational & Project Support:

• Event Coordination: Organize large-scale meetings, team offsites, and corporate events, including agenda development and logistics.
• Project Tracking: Monitor key milestones and deliverables, providing proactive reminders to the CEO and relevant leadership members.
• Confidentiality: Handle sensitive business and personnel matters with the utmost discretion and professionalism.
• Personal Support: Assist with light personal tasks as required to maximize the CEO’s professional focus and efficiency.

Qualifications

Required:

• Experience: 5+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, preferably in the tech sector.
• Technical Proficiency: Expert-level skills in Google Workspace (Gmail, Calendar, Docs, Sheets) and communication tools like Slack and Zoom.
• Communication: Outstanding written and verbal communication skills with a refined, professional tone.
• Logistical Expertise: Demonstrated ability to coordinate complex, multi-leg international travel and manage high-pressure calendar shifts.
• Resilience: Strong organizational skills with the ability to remain calm and effective under tight deadlines.

Preferred:

• Bachelor’s degree or equivalent professional qualification.
• Experience in a global or tech-centric corporate environment.
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• Familiarity with project management tools