Executive Assistant to Leadership

Are you a proactive, detail-oriented professional who thrives in high-energy, fast-paced environments? Do you excel at juggling multiple priorities while supporting senior leaders? As the Executive Assistant at a leading global investment management firm, you’ll be a key partner in ensuring operational excellence and strategic alignment across the organization. You’ll manage complex calendars, coordinate communications, and contribute to firm-wide initiatives, all while maintaining the polished professionalism that defines the executive team. This role is perfect for someone who enjoys problem-solving, thrives under pressure, and takes pride in helping leadership achieve their goals efficiently.

Key Responsibilities:

• Serve as the primary point of contact for executives, facilitating communication with internal teams, senior management, clients, and external partners with clarity, professionalism, and tact.
• Manage complex and dynamic calendars, coordinating meetings, deadlines, and conflicting priorities across multiple stakeholders.
• Prepare polished presentations, reports, and meeting materials; proofread and edit executive correspondence for clarity and accuracy.
• Arrange travel itineraries, process expense reports, and maintain detailed client and project records.
• Track projects and deadlines, proactively following up to ensure timely completion of initiatives.
• Anticipate executive needs and act decisively to support strategic priorities.
• Provide administrative support for firm initiatives, special events, and leadership projects as needed.

Why You’ll Love Working Here:

• An international investment management firm committed to the highest level of client service.
• Generous compensation package, including full benefits, a fitness reimbursement program, and 401(k).
• A supportive team offering opportunities for professional development.

What We’re Looking For:

• Experienced. You have a minimum of two years of experience reporting directly to senior management in a fast-paced, high-profile environment.
• Impactful. You’ll be at the center of executive operations, ensuring the leadership team runs efficiently and effectively every day.
• Tech-savvy. You have advanced Microsoft Office skills, including Word, Excel, and PowerPoint, and are comfortable learning new software programs.
• Resourceful. You identify priorities early, act independently, and resolve obstacles efficiently.
• Discreet. You handle confidential information with absolute professionalism and integrity.
• Sharp judgement. You convey ideas and information to leadership and stakeholders with confidence, tact, and precision.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.