Executive Assistant to Senior Management

We are seeking a highly capable Executive Assistant to support senior executive management in a fast-paced, high-expectation business aviation environment. This role requires someone who is proactive, resourceful, and exceptionally trustworthy, with the ability to manage shifting priorities and complex schedules—often with minimal guidance.

If you are someone who thrives in a behind-the-scenes role, anticipates needs before they are spoken, and understands and demonstrates how to support high-level leadership with discretion and professionalism, we would like to meet you.

Key Responsibilities

• Manage a demanding and dynamic calendar, including meetings, calls, and travel logistics—domestic and international
• Communicate on behalf of the executives with aircraft owners, industry partners, and internal stakeholders
• Handle sensitive and confidential matters with absolute discretion and sound judgment
• Draft and manage correspondence, reports, and presentation materials
• Anticipate operational needs and provide solutions before issues arise
• Track deadlines, manage follow-ups, and support special projects from start to finish
• Maintain polished, professional presence and communication across all channels—email, phone, and in person
• Support office processes and implement systems that enhance efficiency

Who You Are

• A self-starter with strong initiative—you take ownership and do not wait to be told what to do
• Confident and assertive, yet tactful and professional at all times
• Organized, detail-oriented, and able to keep things moving even in high-pressure situations
• Tech-savvy and comfortable with MS Office, G Suite, and project/task/scheduling platforms
• Unflappable, positive, and persistent in the face of pressure or complexity
• Able to ask pertinent questions when needed
• Demonstrated experience in working with high-net-worth individuals in private aviation, corporate aviation, or a related field is required
• A strong communicator—both written and verbal—with a polished, professional tone
• Known for your discretion, trustworthiness, and ability to handle confidential information with care

Qualifications

• 5+ years of experience supporting senior executives; aviation or high-tech service industry experience strongly preferred
• Proven ability to work independently and as part of a tight-knit team
• Experience coordinating high-level schedules, travel, and logistics
• Comfortable navigating the pace and demands of business aviation

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person