Executive Assistant to the CEO

Executive Assistant to the CEO
Primarily Remote (Work From Home)
Part-Time | Approximately 15 Hours Per Week

This Is Not a Typical Admin Role.

This is a true right-hand position to the CEO of a fast-growing real estate and architectural design company.

We are building something exceptional. We operate with Energy. Authenticity. Tenacity. Edge. And we deliver Amazing results.

If you thrive on organization…
If clean systems make you happy…
If details matter deeply to you…
If deadlines are sacred…
If you love turning chaos into clarity…

Keep reading.

The Opportunity

As Executive Assistant to the CEO, you will be the operational backbone of the organization — ensuring the CEO stays focused on growth, vision, and high-level strategy while you drive precision behind the scenes.

This is a high-trust, high-impact, part-time role (approximately 15 hours per week), primarily work-from-home, ideal for an A-player who takes ownership, anticipates needs, and executes with excellence.

You will have one dedicated meeting with the CEO and support multiple divisions within a dynamic, growth-focused company.

What You’ll Be Responsible For

• Managing the CEO’s calendar with precision and intention (Microsoft Outlook Calendar)
• Coordinating timelines, deliverables, and due dates across multiple departments
• Preparing contracts, reports, summaries, and meeting materials
• Organizing and maintaining digital filing systems with exceptional accuracy
• Tracking tasks and ensuring nothing slips through the cracks
• Handling phone calls and written communication with professionalism and confidence
• Supporting special projects and event logistics from planning through execution
• Managing confidential information with integrity and discretion
• Assisting with light personal assistant duties as needed
• Creating and refining systems that increase efficiency and reduce friction company-wide

Who This Role Is Perfect For

You are:

• Extremely detail-oriented (you catch what others miss)
• Organized to your core
• Calm under pressure
• Proactive — you anticipate instead of react
• Comfortable juggling multiple timelines at once
• Tech-savvy and efficient in Microsoft Office (Word, Excel, Outlook) Asana, and DocuSign
• A strong written communicator with excellent proofreading skills
• Confident handling sensitive and confidential information
• Able to prioritize effectively in a fast-paced environment

Experience

• Proven experience supporting a CEO or C-level executive
• Strong background in executive administration, office management, or project coordination
• Experience managing calendars and competing priorities
• Event coordination or project management experience is a plus
• Basic bookkeeping/accounting familiarity is a plus (not required)

What We Value

We are a performance-driven organization. We move fast. We hold high standards. We operate with integrity.

We are looking for someone who brings:

• Energy to every interaction
• Authentic communication
• Tenacity in execution
• Edge in organization and systems
• An Amazing commitment to excellence

If you are an A-player who wants to operate at a high level, directly alongside a CEO who is scaling aggressively — and you’re excited about a flexible, part-time, primarily remote role — this is your seat at the table.

Apply if you’re ready to bring precision, power, and professionalism to a company on the rise.

Pay: From $22.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Flexible schedule

Application Question(s):

• Do you have a home office with applicable equipment (computer, printer, internet, phone etc)

Work Location: Hybrid remote in Phoenix, AZ 85028