Executive Assistant to the CEO

WHO WE ARE

Green Future Structural Innovations is a nationally operating company specializing in structural reinforcement and concrete repair for grain silos, flour mills, feed mills, ethanol plants, and other large agricultural and industrial facilities. We are known for tackling complex structural challenges with urgency, innovation, and excellence.

As we continue to grow, we are investing heavily in stronger systems, clearer accountability, and operational maturity. This role is a key part of that investment.

WHO THIS ROLE IS FOR

This role is for an experienced, proactive Executive Assistant who sees themselves as a true business partner to the CEO, not just a scheduler or task taker.

The right person thrives in a fast-moving environment, anticipates needs, protects executive focus, and brings order and follow-through to complex workloads across multiple companies, properties, and priorities.

Before applying, the following statements should resonate deeply with you:

• I take ownership of my executive’s time, priorities, and commitments as if they were my own.
• My organizational ability keeps chaos at bay, even when priorities shift quickly.
• I think ahead, connect dots, and solve problems before they become issues.
• I am comfortable respectfully pushing back when something doesn’t align with priorities.
• Confidentiality is non-negotiable; I handle sensitive matters with maturity and discretion.
• When I say something is “handled,” it truly is.
• I operate with professionalism, urgency, and a high standard of excellence in everything I do.

WHAT YOU’LL DO (KEY RESPONSIBILITIES)

Executive Support & Priority Management

• Manage the CEO’s calendar with strong judgment, planning, and prioritization.
• Screen, organize, and manage the CEO’s inbox; draft and send responses as appropriate.
• Coordinate meetings, calls, and travel logistics, including follow-up and reminders.
• Prepare agendas, notes, and materials to support decisions and key initiatives.
• Track commitments, deadlines, and action items to ensure follow-through.
• Serve as the primary point of contact for scheduling and executive coordination.

Communication & Representation

• Draft professional emails, correspondence, and internal communications.
• Act as a liaison between the CEO and internal/external stakeholders.
• Represent the company and the CEO with professionalism, clarity, and discretion.
• Route incoming calls, messages, and requests appropriately.

Office Administration & Internal Coordination

• Maintain organized digital and physical filing systems, records, and documentation.
• Manage office supplies, vendor communication, paperwork flow, and administrative needs.
• Support internal office coordination related to employees, forms, and processes.
• Assist with onboarding logistics, internal documentation, and operational organization as needed.

Corporate Insurance & Risk Administration (Added)

• Serve as the primary administrative contact for corporate insurance policies.
• Coordinate with insurance brokers and carriers on renewals, certificates, audits, and policy updates.
• Track coverage across companies, properties, vehicles, and projects.
• Maintain organized insurance documentation and ensure timely responses to requests.
• Assist leadership with insurance-related information, claims coordination, and compliance support.

Business Entities, Real Estate & Special Projects

• Provide administrative support across affiliated business entities.
• Assist with real estate and property-related administration, leases, and tenant matters.
• Support special projects and cross-company initiatives as assigned.
• Handle confidential and sensitive matters with discretion and sound judgment.

HOW YOU’LL SUCCEED

Within your first 90 days, success looks like:

• Managing the CEO’s calendar and priorities with minimal oversight.
• Anticipating needs and preventing issues before they arise.
• Becoming the trusted hub for scheduling, logistics, and executive communication.
• Earning trust through follow-through, consistency, and professionalism.
• Bringing clarity, structure, and calm to a demanding workload.

WHAT YOU BRING (QUALIFICATIONS)

2+ years of experience as an Executive Assistant, Office Administrator, or senior administrative professional.

• Prior experience supporting a CEO, owner, or senior executive strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and follow-through.
• Ability to manage multiple shifting priorities in a fast-paced environment.
• High level of discretion, professionalism, and emotional intelligence.
• Proficiency in Microsoft Office, Google Workspace, and standard office technology.

Preferred

• Experience in construction, industrial services, or a related field.
• Experience with real estate or property administration.
• Exposure to insurance administration, compliance, or vendor coordination.
• Spanish language ability is a plus.

WHAT WE OFFER

• Compensation: $23.00–$30.00 per hour, depending on experience.
• Schedule: Full-time, in-person position.
• Benefits: 401(k) with company match, paid time off, flexible scheduling.
• The opportunity to work closely with leadership and make a meaningful operational impact.

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person