Executive Assistant to the CEO

Executive Assistant – CEO Office (Confidential)

Company: KIDAN AG
Location: Remote
Job Type: Full-time
Seniority Level: Mid-Level (Strategic Support Role)
Reports To: Chief Executive Officer (CEO)

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the CEO and the CEO Office. This role goes beyond traditional administrative responsibilities, acting as a strategic partner in managing schedules, communications, and organizational priorities.

You will play a critical role in ensuring the CEO’s agenda runs efficiently, coordinating cross-functional initiatives, preparing executive-level materials, and supporting strategic decision-making in a fast-growing, global IT organization.

Key Responsibilities1. Calendar & Scheduling Management

• Manage and optimize the CEO’s calendar, meetings, and priorities
• Coordinate internal and external meetings aligned with strategic goals
• Anticipate conflicts and proactively propose solutions
• Align CEO availability with organizational and project deadlines

2. Preparation & Documentation

• Prepare presentations, reports, and executive briefing materials
• Track action items, decisions, and follow-ups from leadership meetings
• Maintain structured documentation of CEO communications and initiatives
• Manage a centralized repository of CEO Office documents
• Ensure accuracy, accessibility, and confidentiality of all records
• Draft executive summaries and support quick decision-making
• Assist in creating SOPs and workflow documentation

3. Communication & Stakeholder Management

• Coordinate cross-functional communication and ensure timely follow-ups
• Build strong relationships with internal and external stakeholders
• Identify and address communication gaps proactively

4. Project & Initiative Support

• Support CEO-led strategic initiatives, workshops, and programs
• Monitor progress and provide updates to stakeholders
• Coordinate with teams to ensure timely execution of directives
• Identify risks or bottlenecks and propose solutions

5. Travel & Logistics

• Manage travel planning and logistics for the CEO
• Organize meetings, events, and leadership engagements
• Support global/offsite meetings with full logistical coordination

6. Organizational Systems & Efficiency

• Maintain systems, files, and documentation for the CEO Office
• Support executive communications and visibility initiatives
• Improve workflows and operational efficiency continuously
• Standardize reporting and tracking processes
• Manage tools and platforms used by the CEO Office

Experience & Qualifications

• 3–6 years of experience as an Executive Assistant or similar role
• Experience supporting senior leadership in fast-paced environments
• Background in IT, technology, or professional services is preferred
• Proven ability to manage multiple priorities and stakeholders
• Experience preparing executive-level reports and communications
• High level of discretion in handling confidential information

Skills & Competencies

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High emotional intelligence and professional presence
• Detail-oriented with strong follow-through
• Proactive, adaptable, and solution-driven mindset
• Tech-savvy (Microsoft Office, collaboration tools, project platforms)
• Ability to anticipate executive needs
• Strong collaboration and multitasking capabilities

Why Join KIDAN AG?

• Work directly with the CEO and leadership team
• Be part of a fast-growing, global Swiss IT organization
• Gain exposure to strategic decision-making and operations
• Contribute to high-impact, cross-functional initiatives
• Build a strong foundation for leadership roles in operations or management

At KIDAN, this role is more than support—it’s about becoming a trusted partner in driving strategy, enabling execution, and shaping organizational success.

Job Type: Full-time

Pay: Rs150,000.00 - Rs200,000.00 per month

Application Question(s):

• Kindly let us know what is your Salary expectation for this full-time remote position?

Work Location: Remote