Executive Assistant to the CEO

Overview
We are seeking a dynamic and highly organized Executive Assistant to support our CEO in a fast-paced, innovative environment. This role is vital in ensuring seamless daily operations, managing complex schedules, and facilitating effective communication across teams. The ideal candidate will bring enthusiasm, precision, and proactive problem-solving skills to help drive the executive’s priorities forward. This paid position offers an exciting opportunity to be at the heart of our organization’s strategic initiatives and growth.

Responsibilities

• Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive administrative support including drafting correspondence, proofreading documents, and transcribing notes to ensure clarity and professionalism.
• Coordinate and organize company events, meetings, and conferences from planning stages through execution, utilizing event planning skills.
• Handle incoming calls with excellent phone etiquette, directing inquiries appropriately via multi-line phone systems and maintaining professionalism at all times.
• Oversee office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies to ensure a productive work environment.
• Assist with project coordination by tracking deadlines, preparing reports, and supporting cross-departmental initiatives.
• Perform clerical tasks including filing, data entry, proofreading documents, and managing front desk responsibilities to uphold a welcoming office atmosphere.
• Support personal assistance needs for the CEO as required, including personal scheduling and errands coordination.
• Utilize office software such as Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for document signing and management.

Skills

• Proven experience in executive administrative support or personal assistant roles with strong organizational skills.
• Exceptional calendar management abilities with proficiency in Microsoft Outlook Calendar and Google Workspace.
• Skilled in event planning, project coordination, and office management to streamline operations effectively.
• Excellent typing speed combined with transcription capabilities for efficient note-taking and documentation.
• Strong bookkeeping skills with familiarity in QuickBooks for financial record keeping.
• Proficient in Microsoft Office applications (Word, Excel), Google Workspace tools, and data entry tasks.
• Outstanding phone etiquette with experience managing multi-line phone systems in a professional setting.
• Attention to detail demonstrated through proofreading documents and managing filing systems accurately.
• Ability to multitask efficiently while maintaining a positive attitude under pressure; customer service experience is a plus. Join us as an Executive Assistant to the CEO and become an integral part of our vibrant team! Your expertise will empower our leadership while providing you with valuable experience in a supportive environment dedicated to growth and excellence.

Pay: $40,404.32 - $60,701.97 per year

Benefits:

• Flexible schedule

Work Location: In person