Executive Assistant to the CEO

Job Overview
We are seeking a highly organized, proactive, and energetic Executive Assistant to support our CEO in a dynamic and fast-paced environment. This vital role involves managing complex calendars, coordinating projects, handling correspondence, and providing comprehensive administrative support to ensure the CEO’s day-to-day operations run smoothly. The ideal candidate will be a detail-oriented professional with exceptional communication skills, a knack for multitasking, and a passion for facilitating executive success. This paid position offers an exciting opportunity to be at the heart of our organization’s leadership team.

Responsibilities

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Serve as the first point of contact for phone calls and emails, demonstrating excellent phone etiquette and customer service skills while prioritizing urgent matters.
• Coordinate and support special projects, including event planning, meeting preparations, and logistical arrangements to ensure seamless execution.
• Handle office management duties such as filing, data entry, document proofreading, transcription, and maintaining organized records using Microsoft Office and other office software.
• Assist with bookkeeping tasks utilizing QuickBooks or similar accounting software to support financial record-keeping and expense tracking.
• Provide personal assistant support as needed, including managing personal appointments or errands for the CEO.
• Oversee front desk responsibilities when required, ensuring a professional and welcoming environment for visitors.

Requirements

• Proven experience in executive administrative support or as a personal assistant with strong organizational skills.
• Demonstrated proficiency in office management tasks such as filing, data entry, clerical work, and customer service.
• Excellent computer literacy with expertise in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and familiarity with multi-line phone systems.
• Strong typing skills along with transcription and proofreading abilities to produce accurate documents efficiently.
• Experience with calendar management tools like Microsoft Outlook Calendar and Google Calendar is essential.
• Knowledge of bookkeeping software such as QuickBooks plus basic accounting principles is preferred.
• Exceptional communication skills with professional phone etiquette and the ability to handle sensitive information discreetly.
• Ability to coordinate multiple projects simultaneously while maintaining attention to detail in a fast-paced environment. Join us in supporting our leadership team by providing top-tier administrative assistance that empowers our organization’s continued growth!

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Tuition reimbursement

Work Location: In person