Executive Business Coordinator / Secretary

Location: Doha, Qatar
Reports To: Vice Chairman

Position Overview

• We are seeking a highly capable, discreet, and business-savvy Executive Business Coordinator to support our Vice Chairman, in managing his office and overseeing operations of our premium luxury brands portfolios.This role goes beyond traditional secretarial duties – the selected candidate will function as a right hand to the Vice Chairman, ensuring that his office operates seamlessly while proactively supporting brand relationships, business decisions, and high-level communications.

Key Responsibilities

• Office & Business Coordination
• Manage the Vice Chairman’s daily schedule, meetings, and priorities with utmost efficiency.
• Act as the primary liaison with brand principals, business partners, and internal teams.
• Track, follow up, and report on key business actions and commitments.
• Luxury Brand & Business Support
• Prepare correspondence, presentations, and business updates for luxury watch/jewelry brands.
• Coordinate private client events, product launches, and VIP experiences.
• Maintain a high level of product and brand awareness to support informed decision-making.
• Confidential & Strategic Support
• Handle sensitive information with discretion and professionalism.
• Draft and review confidential communications, agreements, and reports.
• Support strategic projects and ensure timely execution of critical tasks.

Candidate Profile

• Experience: Minimum 5–8 years as an Executive Assistant/Office Manager supporting C-Suite executives, preferably in luxury retail, or high-net-worth client environments.
• Skills & Competencies:
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication ,English essential.
• Business acumen with the ability to anticipate needs and make sound judgments.
• High-level proficiency in MS Office Suite and business communication tools.
• Personality & Attributes:
• Impeccable discretion, diplomacy, and professionalism.
• Confident, proactive, and able to operate independently.
• Culturally aware and polished, comfortable engaging with global luxury brands and VIP clients.

Job Type: Full-time