Executive Personal Assistant

Job Overview
We are seeking a highly organized, detail-oriented, and proactive individual to serve as an Executive Assistant to the Owner (“right hand person”) of our property management business. This role is essential in ensuring that the owner can focus on strategic initiatives while you handle various administrative tasks. Tasks will be mainly business, although there will also be some personal assistance. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively while maintaining a calm demeanor. A warm personality and good sense of humor would also be very much appreciated. Our organization is growing rapidly and we are looking for someone who can embrace an ever-changing environment where each day presents different challenges. We are made up of highly committed team members who, for better or worse, often behave like a family, and we work hard to support each other and go above and beyond for our property owners and tenants.

Duties

• The ideal candidate will help manage and maintain the staff calendar, scheduling appointments, meetings, and events efficiently.
• Utilize property management software for tasks including invoicing and expense tracking.
• Provide outstanding customer service to owners, contractors, and tenants.
• Assist with marketing initiatives.
• Organize and file documents systematically to ensure easy retrieval of information.
• Proofread documents for accuracy and clarity before distribution.
• Assist in project coordination by tracking deadlines, deliverables, and progress updates.

Experience

• Proven experience in an administrative or clerical role is preferred.
• Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Strong organizational skills with a keen eye for detail.
• Willingness to learn is essential.
• Excellent typing skills with proficiency in Microsoft Office Suite or similar software.
• Previous experience in project coordination or management is advantageous.
• Ability to handle confidential information with discretion.
• Appreciation for children and pets is important for this position, as we often work from a home office.

If you are a motivated individual looking to contribute to a dynamic work environment while supporting an executive leader, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• Flexible schedule

Experience:

• Executive administrative support: 1 year (Preferred)

Work Location: In person