Executive Personal Assistant

A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.

Job Title: Executive / Personal Assistant (EA/PA)

Location: Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)

Schedule: Full-time with a 24/7 mentality; flexibility required based on evolving priorities

Compensation: Competitive; market range with opportunity for growth

Responsibilities:

• Manage complex and busy calendars across Zoom and in-person meetings

• Coordinate domestic and international travel, including personal travel that may convert into business

• Serve as liaison with family office, including bill pay and administrative coordination

• Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests

• Maintain consistent and prompt communication via platforms such as WhatsApp

• Support day-to-day operational needs as the firm is being formed

• Interface with external stakeholders as needed

• Remain flexible as priorities shift in a startup environment

Requirements and Qualifications:

• 3–6 years of EA/PA experience

• Based in Miami with flexibility to work in-office when needed

• Highly responsive, communicative, and proactive

• Comfortable with a 24/7 mindset and fluid schedule

• Strong organizational skills and ability to pivot quickly

• Discreet and professional when handling sensitive matters

Please submit your resume for consideration!

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