Executive Personal Assistant to Business Owner

PERSONAL ASSISTANT

Position Overview:
We are seeking a top-notch Personal Assistant to handle personal and clerical tasks, allowing the executive to focus on decision-making and higher-level responsibilities. Responsibilities include caring for a 10-year-old child, managing the home and rental properties, maintaining calendars, organizing meetings, planning events, running errands, welcoming visitors, answering phone calls, taking messages, and coordinating travel arrangements for senior-level executives. This is a full-time, in-person position based in Barrington and Arlington Heights.

PRIMARY RESPONSIBILITIES AND DUTIES:

• Caring for 10-year-old child
• Maintain comprehensive and accurate corporate records, documents, and reports
• Perform minor accounting and bookkeeping duties
• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Organize meetings, including scheduling, sending reminders, and arranging catering when necessary
• Manage the executive’s day-to-day calendar, including scheduling appointments and prioritizing sensitive matters
• Coordinate travel arrangements
• Maintain confidentiality of highly sensitive information

REQUIRED KNOWLEDGE AND SKILLS:

• Previous Personal Assistant experience required
• Experience caring for children
• Ability to handle multiple projects simultaneously while maintaining strong attention to detail
• Ability to collaborate and contribute effectively in a team environment
• Capacity to function effectively in a demanding and time-sensitive environment
• Strong verbal and written communication skills
• Positive and professional attitude
• Ability to work independently as well as part of a team
• Valid driver’s license with a clean driving record required
• CPR certification preferred

Job Type: Full-time
Pay: $50,000–$53,000 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8-hour shifts; must be available for unplanned requests
• Monday through Friday
• One weeknight availability required
• On-call as needed
• Weekend availability as needed

Experience:

• Minimum of 2 years of Personal Assistant experience (preferred)

License/Certification:

• Valid driver’s license with a clean driving record required

Job Type: Full-time

Pay: $50,000.00 - $53,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person