Executive Secretary

Secretary Job Description

Position Overview

Secretary serves as the first point of contact for clients, visitors, and team members, ensuring smooth day-to-day administrative operations. This role involves managing front-desk duties, handling correspondence, maintaining records, and supporting management with clerical and organizational tasks.

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Key Responsibilities

• Greet and assist clients, visitors, and staff in a professional and friendly manner.
• Answer, screen, and direct phone calls and emails promptly.
• Manage appointment scheduling, meeting coordination, and calendars.
• Prepare, organize, and maintain office files, records, and correspondence.
• Draft letters, memos, and reports as directed by management.
• Maintain a clean, organized, and welcoming reception area.
• Handle incoming and outgoing mail and courier services.
• Support HR and administrative departments with document processing and data entry.
• Order and manage office supplies and inventory.
• Assist in preparing meeting materials, minutes, and follow-ups.
• Uphold confidentiality and professionalism in all matters.

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Skills and Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as a receptionist, secretary, or administrative assistant.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Professional appearance and positive attitude.
• Attention to detail and ability to handle sensitive information discreetly.
• Time management and problem-solving skills.

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Work Environment

• Office-based role (full-time or part-time as required).
• Interaction with clients, management, and cross-functional teams.
• May occasionally assist with events or special projects.

Job Type: Full-time

Pay: AED3,000.00 - AED6,000.00 per month