Executive Secretary

Job Title: Executive Secretary

Department: Executive Management

Reports To: CEO / General Manager

Job Purpose

To provide high-level administrative and organizational support to senior management, ensuring efficient office operations, effective communication, and strict confidentiality in handling sensitive information.

Key Responsibilities

• Manage and organize the executive’s calendar, appointments, and meetings.
• Coordinate meetings, prepare agendas, and record minutes.
• Draft, review, and manage official correspondence and reports.
• Handle incoming calls, emails, and communications professionally.
• Maintain and organize confidential files and documentation.
• Follow up on executive decisions and action items.
• Arrange travel bookings, accommodations, and external meetings.
• Liaise with internal departments and external stakeholders.
• Ensure smooth day-to-day administrative operations.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 1–2 years of experience in executive secretarial roles.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English & Arabic.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Ability to work under pressure and meet deadlines.