Executive Secretary (Assistant to the General Manager) English Speaker

Position Summary

The Executive Secretary to the General Manager provides high-level administrative and executive support to the General Manager (GM) and acts as a central coordination point for all matters related to the Executive Office.

This role goes beyond typical secretarial duties — it requires a proactive, organized, and resourceful professional who manages the GM’s communications, ensures timely follow-up on key issues, and maintains effective coordination between departments.

When the General Manager is absent, the Executive Secretary (Assistant) serves as the first point of contact and ensures the continuity of executive decisions and priorities.

Key Responsibilities

Executive Support

• Manage and prioritize the GM’s calendar, appointments, meetings, and travel arrangements.
• Handle all correspondence, emails, calls, and official communications on behalf of the GM.
• Prepare and draft letters, reports, meeting minutes, and presentations as required.
• Screen, summarize, and redirect communications to ensure the GM’s time is focused on priorities.
• Maintain confidentiality of all executive-level discussions, documents, and decisions.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 3 years of experience as an Executive Secretary, Personal Assistant, or similar role at senior management level (hospitality experience preferred).
• Exceptional organizational and time management skills.
• Excellent command of English (spoken and written); Arabic or French is an asset.
• Strong communication, writing, and interpersonal skills.
• Professional discretion and integrity in handling confidential matters.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Attributes

• Highly organized and detail-oriented.
• Proactive, dependable, and able to anticipate the GM’s needs.
• Professional presence and strong interpersonal skills.
• Able to work independently and handle pressure with composure.
• Trustworthy, loyal, and service-oriented.

Job Type: Full-time

Pay: KD300.000 - KD400.000 per month