Executive Secretary – Property Development

Position Title: Executive Secretary – Property Development
Industry: Property Development
Location: Karachi, Pakistan
Employment Type: Full-time

Job Overview:
A leading real estate and property development firm is hiring an Executive Secretary for its Karachi office. The ideal candidate will be organized, professional, and client-focused, responsible for managing executive-level administrative tasks, handling customer inquiries, and supporting the sales and management teams. This role requires strong communication skills and the ability to manage multiple responsibilities in a fast-paced real estate environment.

Key Responsibilities:

Executive & Administrative Support

• Provide direct secretarial and administrative support to senior management.
• Manage calendars, schedule meetings, and coordinate executive appointments.
• Prepare and format sales reports, presentations, contracts, and client communication materials.
• Organize, file, and manage contracts, legal documents, and confidential paperwork.

Customer Relations & Office Coordination

• Respond to client inquiries and provide accurate information about ongoing and upcoming property projects.
• Maintain client files, agreements, and correspondence in a structured system.
• Professionally handle calls, emails, and other forms of official communication.
• Coordinate between internal departments to ensure smooth office operations.

Support to Sales & Management

• Assist in creating property listings, brochures, and marketing presentations.
• Coordinate with the sales team for client follow-ups and meeting arrangements.
• Support upper management in daily administrative and operational functions.

Key Requirements:

Education:

• Bachelor’s degree in Business Administration, Real Estate, or a related field.

Experience:

• Minimum 5–10 years in a secretarial or executive assistant role, ideally within the real estate or property development industry. (Required)

Technical Skills:

• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Familiar with CRM software and real estate documentation procedures.
• Strong organizational, documentation, and multitasking capabilities.

Soft Skills:

• Excellent written and verbal communication skills.
• Strong interpersonal skills and professional demeanor.
• Ability to maintain confidentiality and manage time efficiently.

Job Type: Full-time

Pay: Rs80,000.00 - Rs100,000.00 per month

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Property Development: 5 years (Required)

Work Location: In person