Executive Secretary to Management (Fresh - 1 year)

Job Title: Executive Secretary to Management

Location: I.I. Chundrigar Road, Karachi

Gender: Female

Description: We are looking for a versatile and highly-organized personal secretary to perform administrative duties for senior management.

Responsibilities:

• Maintain comprehensive and accurate business memos, agendas, records and reports, submitting documents for Management signing as required.
• Sitting in on meetings to take minutes
• Manage office aesthetics, ensuring Management offices are well-maintained.
• Organize and manage multiple complex calendars for meetings, scheduling and sending reminders, managing day-to-day calendar of Management.
• Handle correspondence, including emails and phone calls.
• Coordinate on travel arrangements (both domestic and international) and trip itineraries including flights, accommodations, and transportation with travel agents for in-office professionals and a special visitors.
• Provide administrative assistance, such as preparing presentations, writing and editing emails, drafting memos, preparing meeting agendas and other communications as required.
• Confirm executed tasks and assignments on email.
• Act as a point of contact between the executive and internal/ external stakeholders.
• Support procurement and marketing tasks

Requirements:

• Bachelor’s degree or equivalent experience (preferred 1 year)
• Proven experience as a Personal Assistant or in a similar administrative role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Discretion and confidentiality are essential
• Language: English fluent (Required)

How to Apply: Send your resume and cover letter to recruitment@ambrosiapharma.com with the subject line "Executive Secretary".

Deadline for applications: 31st March 2026

Job Type: Full-time

Experience:

• relevant: 1 year (Required)

Language:

• English (Required)

Work Location: In person