Executive Workplace

Reports To : Manager Workplace

Job Grade: OG-II

Total Positions: 01

Location: Head Office

What is an Executive Workplace- MMBL?

As an Executive Workplace, you will be responsible for ensuring smooth workplace operations and efficient administrative support across the organization. The role involves managing office supplies, vendor coordination, workplace facilities, and administrative processes to ensure seamless day-to-day operations and employee facilitation.

You will oversee inventory management, office services, vendor relationships, and workplace coordination while ensuring compliance with internal policies and operational procedures. This position requires strong organizational, communication, and coordination skills to maintain an effective and productive work environment.

What Executive Workplace Does - MMBL?

• Maintain the Workplace Information System for all stationery requirements and coordinate with departments to ensure smooth operations and facilitation.

• Manage and process monthly and quarterly kitchen and janitorial supplies for Head Office while maintaining accurate records and inventory tracking.

• Verify and process vendor invoices in compliance with BOQ, SLA, and PO requirements and prepare PAFs for onward processing through the finance department after approvals.

• Process monthly and quarterly printed stationery requirements for Business Banking, Bank Operations, and other departments, ensuring timely order placement and delivery.

• Coordinate and follow up with vendors to ensure timely delivery of requested items and ensure Goods Receipt Notes (GRN) and delivery challans are processed according to SOPs.

• Handle and manage all requests related to Pool Car services, including vehicle assignment and coordination with drivers and end users for official travel requirements.

• Manage office events and coordinate arrangements for internal meetings and workplace activities.

• Coordinate with café vendors regarding weekly menu approvals and provide regular feedback on food quality and service standards.

• Maintain effective coordination with internal and external stakeholders to ensure smooth workplace administration and service delivery.

What are we looking for & what does it take to be an Executive Workplace?

Job Requirements:

• Bachelor’s degree from a reputable institution; MBA will be preferred.

• Minimum 2+ years of relevant experience, preferably within the microfinance industry.

• Experience in administration, workplace management, facilities coordination, or related functions.

• Experience managing vendors, office supplies, and administrative operations.

Essential Skills:

• Strong coordination and stakeholder management skills.

• Excellent communication and interpersonal abilities.

• Strong organizational and multitasking capabilities.

• Good understanding of administrative processes and workplace operations.

• Ability to manage multiple priorities in a fast-paced environment.

Desirable Skills:

• Experience in workplace information systems and inventory management.

• Understanding of procurement and vendor management processes.

• Experience within banking or financial services environments will be an added advantage.

About MMBL:

Mobilink Microfinance Bank Ltd. is providing banking services to over 48 million registered users including 20+ million monthly active customers across Pakistan. With a hybrid model that combines traditional microfinance with mobile/digital banking technologies, the bank now operates with over 114 branches and 270,000 branchless banking agents and provides a USSD (GSM) based digital channel offering savings, micro enterprise (MSME) loans, small housing loans, remittances, collection (utility bills and loan instalments), mobile wallets, insurance, G2P, B2B & B2P payments; thus, playing a leading role in the promotion of financial inclusion. MMBL is committed to fostering a positive and productive workplace, and our core values reflect this focus. These values include promoting innovation and entrepreneurship, encouraging teamwork and collaboration, and prioritizing a customer-centric approach in all aspects of our business.

Why Join MMBL?

This is an opportunity for someone who is passionate about making a difference and playing a key role in driving transformative change. Our team is committed to empowering millions with the tools necessary to succeed in the digital age, and we're looking for a talented individual to join us in this endeavor.