Export Documentation Executive

Key Responsibilities

1. Export Documentation & Compliance

• Prepare complete export documentation including Commercial Invoice, Packing List, Certificate of Origin, Shipping Instructions, Bill of Lading, Fumigation Certificates, etc.
• Ensure documents comply with customs, DGFT, and international trade regulations.
• Coordinate with CHA (Custom House Agents) for customs clearance and filing of export declarations.
• Maintain updated knowledge of customs notifications, HS codes, duty structures, and regulatory changes.

2. Shipment Coordination

• Plan and schedule shipments (FCL/LCL/Air) in coordination with the production, warehouse, and logistics teams.
• Liaise with freight forwarders, transporters, shipping lines, and insurance companies for timely dispatch.
• Track shipments and provide status updates to internal teams and customers.
• Handle export incentive schemes such as RoDTEP, EPCG, Advance Authorization (if applicable).

3. Customer & Internal Coordination

• Communicate with international customers regarding shipping details, documentation requirements, and dispatch confirmation.
• Collaborate with the sales team to understand customer needs and export order priorities.
• Coordinate with QA/QC for providing MSDS, COA, and other product-related documentation.

4. Inventory & Dispatch Management

• Work with stores/warehouse for stock availability, packaging, and dispatch readiness.
• Monitor packaging compliance specific to masterbatch material such as bag labeling, palletization standards, and export-grade packing.

5. Record Keeping & Reporting

• Maintain accurate records of export shipments, customs filings, documents, and compliance papers.
• Prepare periodic reports on export volume, freight costs, export incentives claimed/pending, and shipment schedules.

Key Skills & Competencies

• Strong knowledge of export procedures, customs clearance, and DGFT regulations.
• Experience with masterbatch or chemical/plastic manufacturing is an advantage.
• Proficiency in HS codes, Incoterms, logistics processes, and shipping documentation.
• Good communication and coordination skills with cross-functional teams and international customers.
• Attention to detail and accuracy in documentation.
• Proficiency in MS Office; ERP knowledge (SAP/Tally/Oracle) preferred.

Qualifications & Experience

• Master’s degree in Commerce, Supply Chain, International Business, or related field.
• 3–5 years of experience in export and customs operations, preferably in masterbatch or chemical manufacturing.
• Familiarity with DGFT portal, ICEGATE, and international logistics workflows.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person